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Privacy Notice

Spot Ship are dedicated to protecting the personal data you have entrusted to us. We comply with the EU General Data Protection Regulation (GDPR). Please read this privacy notice to learn about your rights, what information we collect, how and why we use and protect it when interacting with us. The privacy notice will be constantly updated (last updated October 2023).

1. Introduction

This Privacy Notice explains how SPOT SHIP EXCHANGE HOLDINGS LTD, Company reg. no. in UK: 11828831, Dairy Cottage Lamer Lane, Wheathampstead, St. Albans, United Kingdom, AL4 8RG

("Spot Ship ") as data controller processes personal data about users of the website, our platforms and other forms of contact in general. This Privacy Notice has been prepared to inform you as required under the General Data Protection Regulation ("GDPR").

If you have any questions or comments regarding Spot Ship's data processing activities, please do not hesitate to contact us using the below contact details:


2. Personal Data

Spot Ship processes the following personal data about the users of our website, platforms and other forms of contact: Name, work email address, work telephone number, subscriptions to email newsletters, inquiries and correspondence with Spot Ship, e.g. questions concerning our business and our website.

3. Sources

The personal data are primarily obtained from the website visitor, secondarily from the employer as part of the grant of user rights to one or more of our online platforms, system monitoring and the device used by you.

4. Purposes

Spot Ship processes personal data for purposes relating to entering into, complying with and enforcing the agreement concluded with its customer, including e.g. verifying that user licenses are sufficiently agreed and paid for, e.g. our legitimate interests in providing customer services, sending out newsletters for which the recipient has subscribed and establishing, exercising and defending legal claims under Article 6 (1) (f) of the GDPR.

5. Newsletters

By subscribing to our newsletter, you are agreeing to receive emails that may contain web beacons.

A web beacon is a small transparent image that is embedded in emails and web pages for the purpose of tracking your behaviour. In the context of our newsletter, a web beacon may be used to track whether you have opened the email, when it was opened and to collect information about your device and location. We also use the information from the web beacon to improve the content of our newsletter and to personalise the information you receive from us.

6. Categories of recipients

We may share personal data with our financial or legal advisors in The UK or abroad or with courts or law enforcement agencies, if relevant.

7.  Storage periods

In general, personal data are stored for as long as necessary for the purposes of the processing, depending on the term of the customer agreement and any situations in which Spot Ship must exercise our rights.

We keep the personal data when required under applicable legislation..

8.  Your rights

Under the Data Protection Act 2018, you have the right to find out what information the government and other organisations store about you. These include the right to:

  • be informed about how your data is being used

  • access personal data

  • have incorrect data updated

  • have data erased

  • stop or restrict the processing of your data

  • data portability (allowing you to get and reuse your data for different services)

  • object to how your data is processed in certain circumstances

You also have rights when an organisation is using your personal data for:

  • automated decision-making processes (without human involvement)

  • profiling, for example to predict your behaviour or interests


Legitimate basis. If you make use of your rights as described above, we also process personal data relating to handling and responding to the inquiry as this is in our legitimate interest under Article 6 (1) (f) of the GDPR. If there is doubt about your identity, we reserve the right to request additional information about you to be able to confirm your identity.

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